Executive Assistant

Full-Time

Remote

About Us

We are a growing digital content brand focused on empowering Muslims to build halal wealth and meaningful businesses. Led by Thom J. Défilet (ريّان), our content spans YouTube, Instagram, and our mentorship programs including Barakah Arbitrage. We aim to provide practical guidance, Islamic values, and community that inspire Muslims worldwide. As we continue to expand, we are looking for a highly organized, proactive Muslim brother to serve as Executive Assistant to Thom Défilet.

An Executive Assistant plays a crucial role in ensuring everything runs smoothly behind the scenes. The right candidate will anticipate needs, manage complexity, and operate with excellence and Islamic professionalism. If you thrive on organization, take initiative, and want to contribute to a mission that serves the Muslim Ummah, this could be the perfect opportunity for you.

Role Overview

The Executive Assistant will be responsible for managing Thom's schedule, communications, and operations to ensure maximum productivity and efficiency. The role involves organizing emails, coordinating meetings and travel, conducting research, handling administrative tasks, and managing personal logistics. The ideal candidate should be able to work independently, anticipate needs before they arise, think strategically, and maintain absolute discretion with sensitive information.

Key Responsibilities

Manage and prioritize Thom's email inbox. Draft responses and handle correspondence with professionalism and Islamic etiquette.
Coordinate calendar and schedule meetings across multiple time zones. Protect focused work time strategically.
Conduct research on various topics and prepare briefing documents. Maintain organized systems for easy information access.
Plan and coordinate all travel arrangements. Handle flights, hotels, itineraries, visas, and event logistics.
Handle personal errands and manage subscriptions. Coordinate with team members and complete administrative tasks efficiently.
Anticipate problems before they arise and bring proactive solutions. Handle unexpected situations with initiative and independence.
Maintain absolute confidentiality with all sensitive information. Ensure discretion in business and personal matters.
Stay organized with project files and maintain clear communication. Ensure nothing falls through the cracks.

Qualifications and Skills Required

Proficient in Gmail, Google Calendar, Notion, and Slack. Quick learner with new tools.
Fluent in English with exceptional written and verbal skills. Strong professional communication.
Highly organized and detail-oriented. Nothing falls through the cracks.
Proactive and anticipatory. Think ahead and take initiative.
Strong time management. Work efficiently under deadlines.
Trustworthy and discreet. Complete confidentiality required.
Experience in executive or personal assistance preferred. Proven track record.
Practicing Muslim brother aligned with Islamic values. Understanding of Islamic etiquette.
Stable internet and dedicated workspace. Self-motivated and independent.
Excellent problem-solving skills. Solution-oriented approach.

Who Should Apply

This role is ideal for organized, proactive Muslim brothers with experience in executive or personal assistance. If you thrive in high-trust positions, excel at managing complexity, and take pride in anticipating needs before they arise, we encourage you to apply. Whether you're a freelancer looking for consistent work or an experienced assistant seeking a long-term opportunity with a mission-driven brand, we welcome applications from qualified candidates who align with our Islamic values.

Why Join Us?

We value excellence, integrity, and working with purpose. As part of our team, you will work directly with Thom on meaningful projects that impact thousands of Muslims worldwide. You'll have the opportunity to contribute to a mission that helps Muslims build halal wealth and businesses aligned with Islamic values.

Some of the benefits of working with us include:

Fully remote position with flexible working arrangements.
Opportunity to work directly with a successful Muslim entrepreneur on mission-driven work.
Exposure to business operations, content creation, and community building.
Collaborative environment with talented Muslims who value excellence.
Long-term opportunity with room for growth and development.

How to Apply

If you are excited about this opportunity and believe you are a good fit for the role, we would love to hear from you. Fill out the survey below.

We will review applications on a rolling basis, so early applicants will have an advantage. Shortlisted candidates will be contacted for further discussions and possible test assignments.

For any questions or further information about the role, feel free to reach out to support@defilet.co